Written and oral styles of English
The main principles
From formal style to informal style - what are the rules or principles ?
In any language, different styles of expression are appropriate in different situations. We can go from the formal to the informal, the written to the spoken, from technical language (or jargon) to slang. Generally speaking writing styles tend to be more formal than the styles of spoken English, though both reach from the formal to the informal.
Rules of style:
There are no "rules"
as such;
nevertheless,
there are plenty of features or principles
which distinguish formal
styles of English
from informal
styles. These are detailed below.
Principles of English style:
CLEAR, CONCISE
and COMPREHENSIVE
See grammar
in a new light 
From
Amazon,
Barnes & Noble, Waterstones and good bookshops
See grammar in a new light
From
Amazon,
Barnes & Noble, Waterstones and good bookshops- a) The more formal a document is, the more it will use inanimate nouns (i.e. things, processes, ideas, rather than people) as the subjects of sentences.
- b) The more formal language is, the more frequently passive structures will be used.
- c) The more formal language is, the more verbal nouns (i.e. nouns like development or creation ) it will usewill be used.
- d) The more formal a document is, the more words of Latin origin it will use. Examples: residence, contemplate
- a) The more informal or spontaneous language is, the more it will use humans as the subjects of sentences.
- b) The more informal a text is, the less it will use passive structures,
- c) The more informal a text is, the more it will use verb structures where a choice is possible (i.e. develop or create) instead of verbal nouns.
- b) The more informal or spoken a text is, the more words of Germanic origin it will use. Example home, think.
Here are some examples; in each case, the same idea is expressed using three different levels of formality: look at the different changes that occur, as we move from a formal style to an informal one
From formal to informal, written to spoken English
1.
The
inclement
climatic conditions obliged the President to return earlier than
scheduled.
The president was obliged to return earlier than planned due to poor weather conditions.
The president had to go back sooner than planned because the weather was so bad.
The president was obliged to return earlier than planned due to poor weather conditions.
The president had to go back sooner than planned because the weather was so bad.
2.
Please
await
instructions before dispatching items.
Please wait for instructions before sending items off.
Don't send anything off until you're told to.
Please wait for instructions before sending items off.
Don't send anything off until you're told to.
3. Essential
measures should be undertaken at
the earliest opportunity.
One should undertake any necessary measures as soon as possible.
You should do whatever you have to as soon as you can.
One should undertake any necessary measures as soon as possible.
You should do whatever you have to as soon as you can.
4. Prior
to the
discovery of America, potatoes
were not consumed in Europe.
Before America was discovered, potatoes were not eaten in Europe.
Before they discovered America, Europeans didn't eat potatoes.
Before America was discovered, potatoes were not eaten in Europe.
Before they discovered America, Europeans didn't eat potatoes.
Basically, that's it! The four examples above should be crystal clear. What could be simpler !
Written and spoken versions of a language use different styles, different registers. To talk in "written English" may be no more appropriate than to write using a "spoken" variety of English. Generally speaking, written English is always more formal than spoken English. nevertheless, there are informal forms of written English (notably in fiction and in the popular press), and formal styles of spoken English, in particular "discourse", or prepared speech.
Written style can also be affected by the length of sentences used, the length of paragraphs, and other features of punctuation.
Examples of writing and spoken styles
The same idea expressed in six different styles:Example
1:
In
the following sentences, the same message is
expressed in six different styles, from an extremely formal writing
style,
to a very informal spoken style. Note in
particular how the colour
coded word
groups evolve. In order to demonstrate a full range of styles using a single "message", it is necessary to choose a subject or topic which people actually write or talk about in a whole range of contexts. These examples show the different styles, from the very formal to the informal, that could be used for expressing a message about government fiscal policy (or, to put it less formally, government tax policy). Different parts of the message are colour-coded: see how they change from one style to the next. Note that the British currency is formally known as "Sterling", and most often spoken about as "the Pound".
a)
Jargon, very formal.
This is the style of language used in official reports, technical studies, etc. It is exclusively a style of written English, full of verbal nouns, technical words and passives.
This is the style of language used in official reports, technical studies, etc. It is exclusively a style of written English, full of verbal nouns, technical words and passives.
Consequent
to the appreciation
in the exchange value of Sterling against other
currencies,
necessary fiscal measures were introduced
by the government in order to
reduce the
likelihood of
an import-led
consumer spending surge.
b)
Written and clear.
Formal narrative style
This is clear, written English, as found in the "quality" press or in documents - even on technical subjects - aimed at ordinary educated readers. Good literary style is also formal and clear.
This is clear, written English, as found in the "quality" press or in documents - even on technical subjects - aimed at ordinary educated readers. Good literary style is also formal and clear.
After
the international value of Sterling
rose,
the government was
obliged to take fiscal
measures to reduce
the likelihood of a
surge
in consumer spending led by cheaper imports.
c)
Written style for the general public,
discourse,
scripted radio or TV news style.
This is classic English written style, as found in books, popular newspapers, and magazines for the general public. It is the style of formal discourse – discourse being spoken English from a written or "scripted" text.
This is classic English written style, as found in books, popular newspapers, and magazines for the general public. It is the style of formal discourse – discourse being spoken English from a written or "scripted" text.
As
the
value of Sterling increased
compared to other currencies, the government was
forced to take tax measures to head
off
a
rapid increase in consumer spending spurred on by cheaper imports.
d)
Formal spoken style -
radio, seminar,
talk.
As Sterling's
international value went
up,
the government had
to take tax measures to
head
off a consumer
spending
boom spurred on by
cheaper imports.
e)
Relaxed, informal spoken style:
discussion.
There is plenty of use of prepositional verbs. All actions are now expressed through verbs, not verbal nouns
There is plenty of use of prepositional verbs. All actions are now expressed through verbs, not verbal nouns
As the Pound went up
in
value, the government had
to put up taxes to
stop
consumers
splashing out on too many cheap imports.
f)
relaxed, casual speech, chat, very
informal
spoken style;
Note the addition of repetition and fillers.
Note the addition of repetition and fillers.
And
you see, the
Pound went
up and up in value,
so as a result the
government had to go
round putting up taxes, you
see, to stop everyone
going
out and splashing out, spending all their cash on cheap
imports.
Example 2:
This sentence is expressed only in formal writing style (level a) and in an informal spoken style (level e)Citizens
whose normal
place of abode is outwith the United States of America are henceforth
required to register their interests with the United States consulate
nearest their domicile ; failure to register may lead to forfeiture of
fiscal exemptions on revenues paid by sources in the United
States.
Americans who normally live abroad now
have to
sign up at nearest US consulate. If they don't they may find themselves
having to pay tax on anything they earn from US sources.
Style practice exercise:
Attempt to rephrase the message of example 2 in one or two intermediate styles.
Return to English Grammar index
Copyright
information.